Anti-money Laundering (AML) Policy — The Little Stay LTD

Prepared by: Olivia Shelmerdine
Director & AML Compliance Officer

Date: 7 May 2025

1. Purpose

The purpose of this Anti-Money Laundering (AML) Policy is to prevent The Little Stay LTD from being used to facilitate money laundering or other financial crimes. We are committed to complying with all relevant UK laws and regulations, including the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017.

2. Scope

This policy applies to all staff, contractors, and representatives of The Little Stay LTD involved in customer onboarding, payments, and transactions.

3. Policy Statement

We will:

Take reasonable steps to verify the identity of customers making bookings or payments above any applicable thresholds.
Maintain accurate and up-to-date records of transactions and customer identification documents where required.
Report any suspicious activity in line with UK reporting obligations to the National Crime Agency (NCA).
Provide ongoing training and awareness for staff to recognise potential indicators of money laundering.

We confirm that our director and AML Officer, Olivia Shelmerdine, has completed an Anti-Money Laundering course and obtained certification with Alison, ensuring a solid understanding of AML compliance requirements.

4. AML Compliance Officer

Olivia Shelmerdine is appointed as the AML Compliance Officer for The Little Stay LTD. She is responsible for:

Overseeing AML compliance
Receiving and assessing reports of suspicious activity
Submitting Suspicious Activity Reports (SARs) to the National Crime Agency (NCA) where required
Ensuring staff are trained and aware of their AML obligations

5. Customer Due Diligence (CDD)

We may carry out further ID verification or request additional documentation for bookings involving:

Unusually large payments
Requests for cash payments
Bookings by third parties not staying at the property
Complex or unexplained transaction patterns

Where necessary, we reserve the right to refuse or cancel bookings if satisfactory identification cannot be provided.

6. Suspicious Activity Reporting

Any staff member who becomes aware of suspicious activity must promptly notify Olivia Shelmerdine. She will assess whether a Suspicious Activity Report (SAR) needs to be submitted to the NCA.

7. Record Keeping

Transaction and identification records will be securely retained for at least 5 years in compliance with legal obligations.

8. Review

This policy will be reviewed annually or following any significant change in AML regulations.